Add Email Account to User in Small Business Server

Add email account to user in Small Business Server is not a difficult task for the business. Email has become a very common form of communications in businesses and with the expansion or M&A of corporations, it is normal to have new users account to be added to your business server.

What is a Small Business Server email account? What is the step by step guide to add an email account to a new user?

Add Email Account to User in Small Business Server

Windows Small Business Server (SBS) (formerly Microsoft Small Business Server) is an integrated server suite from Microsoft designed for running network infrastructure (both intranet management and Internet access) of small and medium enterprises having no more than 75 workstations or users.

Most of the SMEs and SMIs use SBS as part of their internet or intranet business system. It is a normal task to add or modify email accounts to user in Small Business Server, in most cases.

Please take note that if the newly added accounts are going to be logging into the SBS to send and receive mail, your licensing definitely will be affected and you need to determine if you have enough CALs to cover the increase.

Let’s check out the step by step guide to add an email account to SBS in the next section.

How To Add Email Account to User in Small Business Server

There are 2 ways to add email account, you can do it with the help of a wizard or do it manually.

Let’s look at how you can do it with wizards, which is a much simpler steps.

Step 1: Go To Console

First, double-click the SBS Console desktop shortcut or click Start -> All Programs -> Windows Small Business Server -> Windows SBS Console.

Under the Add users, computers and devices section, the 2 functions that will be helpful to you are:
1. Learn how users can access computer on the network (if you want to know more)
2. Add a new user account

There are 2 ways to add a new user from here:

1. Choose Add a new user account from the Home screen, or
2. Use the Users and Groups tab and select Add a new user account from the Tasks pane

Then you will go to a screen as shown below:

Step 2: Fill in Required Info

Fill in the first and last name of the user in the Add a New User Account window.

SBS 2008 will creates the user name and email address based on the entered name. The administrator can choose to use the default or choose other versions of the username and email address. Please note that SBS 2008 remembers the naming convention used last time and defaults to that, and by assuming this is not the first user to be created (as the title suggest: ADD email account, not create), it is ok in accepting the default.

Step 3 : User Role and Password

Then choose the user role and set a default password for the user. SBS 2008 will takes care of all the other tasks required in a standard Windows Server 2008 environment. There is no other steps you need to do in defining the user in Active Directory, creating the user’s shared folder and setting up the email account, as all will be done by the wizards.

Step 4: Existing or New Computer

Once the user has been created, the wizard continues on by asking the administrator to choose whether to add the user to an existing computer, or adding a new computer for the user. This is to ensure that the user gets the proper machine level access.

Then, you are done! Simple, right? Add email account to user in Small Business Server has never been so easy before!

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