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Sample letter of business closure is meant to inform your suppliers, customers and business partners about your exit from the business.
Be it a good reason or bad situation causing your business closure, sending a letter to your suppliers, customers and business partners is an act of courtesy and your final acts of customer service. |
Letter of business closure is not hard to write, and we shall be looking at the reason for writing letter of business closure and a sample letter of business closure in this article.
Reasons and Content of Letter of Business Closure
4 reasons why you should write letter of business closure:
1. To thank your customers for supporting your business throughout the time
2. To thank your suppliers for supplying goods and services to your business
3. To explain any actions which need to be taken by your customers and suppliers due to the closure of your business
4. To create a professional end to your current business relationships
Some of the contents you may consider putting in your letter of business closure:
* The date the business will close
* Anything the reader may need to do
* Where to direct their questions if the readers have queries to be clarified
* Thank the customer or supplier in supporting your business
* (OPTIONAL) Reason why the business is being closed. If it is for a good reason such as the retirement of the owner, you may decide to include the reason in the letter.
Remember that the purpose of the letter should be mentioned clearly, and make a strong ending to your letter of business closure.
Proof read your letter at least once after you finish the letter of business closure to ensure no mistake and messages are written down clearly.
Sample Letter of Business Closure
Below are 3 samples of letter of business closure, for customer, supplier and business partner:
Sample letter of business closure to customers
| [Name of Business That Is Closing] [Address] [Date] [Customer's Name] Dear [Customer's Name]: We would like to inform you that we will be closing [Name of Business That Is Closing] on [Date of Closing]. You will need to come in before [Date of Closing] and [What the Customer Has to Do] before that date or [What Will Happen] I want to thank you for all your past businesses. I couldn’t describe how much we appreciate and thankful for having you as a customer. Please don’t hesitate to call if there is anything I can do for you before [Date of Closing]. Sincerely, |
Sample letter of business closure to suppliers
| [Name of Business That Is Closing] [Address][Date] [Supplier's Name] Dear [Contact Name at Supplier]: We will be closing [Name of Business That Is Closing] on [Date of Closing]. We will not be placing any additional orders with [Supplier's Name] after [Date of Closing]. We are reviewing our accounting records and paying any outstanding invoices before [Date of Closing]. We will be in contact with you to confirm our current balance owed and to arrange for the solution of our outstanding issues, if any. I want to thank you for your past support with all the goods supply. I couldn’t describe how much we appreciate and thankful for having you as a supplier. Please don’t hesitate to call if you have any questions or if there is anything we need to do to close our records with [Supplier's Name] before [Date of Closing]. Sincerely, _____________ [Sender's Signature] |
Sample letter of business closure to business partners
| [Name of Business That Is Closing] [Address][Date] [Business Partner's Name] Dear [Business Partner's Name]: We will be closing [Name of Business That Is Closing] on [Date of Closing]. I am writing to thank you for your business partnership with us during the past [DURATION]. Indeed, it has been a great pleasure to having you as our esteemed business partner. Please call me if there is anything I can do for you before [Date of Closing]. Sincerely, _______________________ [Sender's Signature] |
The key is to maintain a good relationship
It is not compulsory to write letter of business closure and inform the business suppliers, customers and partners on the business closure.
However, to leave a relationship on a positive note is always a good idea.
If you were to be working with these same individuals in the future again, your professionalism in closing current business may give you a head-start.
So, remember to be helpful, positive and sincere in business closure letters.
Of course, business closure doesn’t mean failure and doesn’t have to be the end of the day. After reading the sample letter of business closure, read some motivational business quotes, take a rest and re-start your journey again in the near future!
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